Organize saved Figma files with folders, tags and search
Create folders, drag files into them, add tags, descriptions and notes, then find anything with search or the tag filter.
Goal
Keep a growing list of Figma files tidy, for example one folder per client or per template set.
Before you start
- Files saved in FileOpener.
Steps
- Create a folder Click New. A folder called New Folder with a number appears in the folder you are viewing. Double-click its name to rename it; Enter saves, Escape cancels.
- Move files by drag and drop Drag a file onto a folder to move it there, or onto Home or a parent folder in the breadcrumb to move it up. Drag a folder onto another folder to nest it.
- Edit the details Open a file's ⋯ menu (or right-click it) and choose General Details to change its Title, Figma URL and Description, or Edit Notes for internal notes.
- Add tags Choose Manage Tags, type a tag and press Enter or a comma. Tags are saved in lower case. Click Save Tags.
- Search Type in Search files and folders... to search the whole library by name, description and tags. Click a folder in the results to open it.
- Filter by tags Click the Filter by tags button and pick one or more tags. Only items that have all the chosen tags stay visible; Clear filters shows everything again.
Tips
- While you drag, a bar with Delete and New Folder appears. Dropping a file on New Folder creates a folder for it.
- Dropping on Delete removes the file, or the folder with everything in it, at once and without undo. Export a backup first if you are tidying up a lot.
- Switch between List view, Compact grid and Large grid in the toolbar.
Result
A library you can browse by folder and narrow down by search or tags.
If something goes wrong
- A folder disappears when I filter by a tag. The filter looks at the folder's own tags, not at the files inside it. Tag the folder too, or search for the tag instead.
- Search does not find words from my notes. Search covers names, descriptions and tags. Put words you want to find in the description.
Common questions
Why are my tags in lower case?
FileOpener treats tags as case-insensitive and stores them in lower case, so Client and client are the same tag.
Where do I see a file's notes?
In its ⋯ menu > Edit Notes. Notes are not shown in the list.